EXISTING SUBCONTRACTORS

We value the relationships we have with our subcontractors and recognize you as a critical part of every successful project. This page provides quick access to key contacts, required forms, invoicing instructions, and helpful walkthrough videos.

Our goal is simple: communicate clearly, reduce confusion, and keep projects moving efficiently.

WELCOME

WORKING ON A KMW PROJECT

FORMS & COMPLIANCE

PRECONSTRUCTION & BIDDING

Tools and guidance for active projects, including Procore access, change orders, and who to contact for specific issues.

Download required lien waivers, warranty examples, COI requirements, and other compliance documents.

Overview of KMW’s bidding process, project walkthrough expectations, bid deadlines, and where to submit proposals.

GETTING PAID

Everything you need to submit invoices correctly and receive payment on time, including cutoff dates and accounting contacts.

EXPLORE RESOURCES

Whether you're bidding a project, actively working on one, or wrapping it up, the sections below guide you through each phase of working with KMW Builders.

PRECONSTRUCTION

Our preconstruction process is structured to ensure clear communication, accurate pricing, and strong collaboration. Below is an overview of how we typically manage projects during the bidding phase.

REHAB PROJECTS

1. Subcontractors receive an invitation to bid along with preliminary plans and scope information.

2. An onsite walkthrough is scheduled to review site conditions, unit types, and trade-specific scope.

3. The walkthrough provides time for questions, clarifications, and discussion of potential solutions.

4. A bid deadline is established, typically 2–3 weeks following the site visit.

5. During the bid period, scope clarifications and follow-up questions are coordinated through the preconstruction team.

NEW CONSTRUCTION PROJECTS

1. Subcontractors receive an invitation to bid along with plans and specifications.

2. Questions and scope clarifications are submitted to the preconstruction team during the bid period.

3. A bid deadline is communicated in advance.

4. Follow-up discussions may occur as needed prior to final pricing.

Submit Bids To:

• Chris Binkowski | Estimator 1

  • cbinkowski@kmwbuilders.com

• John Hoots | Vice President

  • jhoots@kmwbuilders.com

• Chris Kirkman | Project Administrator

  • ckirkman@kmwbuilders.com

• Drew Stokes | Assistant Preconstruction Manager

  • dstokes@kmwbuilders.com

Bid Proposal Expectations:

• Clearly identify inclusions, exclusions, and assumptions in your proposal.

• Reference the project name and bid date in the subject line.

• Ensure scope aligns with the most current plans and addenda.

• Proposals should be complete and reflect all applicable plans, specifications, and addenda.

FORMS & COMPLIANCE

LIEN WAIVERS

Subcontractor Partial Lien Waiver

Subcontractor Final Lien Waiver

The documents below are required or commonly used when working with KMW Builders. Please ensure all submissions meet the requirements outlined in your subcontract agreement.

WARRANTY & CLOSEOUT DOCUMENTS

EXAMPLE General Warranty Letter

EDITABLE General Warranty Letter

CERTIFICATE OF INSURANCE REQUIREMENTS

All subcontractors working with KMW Builders must provide a current Certificate of Insurance (COI) that meets the requirements outlined below. This information is provided as a guide to help ensure your COI is completed correctly before work begins.

General Liability Insurance

Subcontractors must carry Commercial General Liability insurance with the following minimum limits:

• $1,000,000 per occurrence

• $2,000,000 general aggregate

• $2,000,000 products/completed operations aggregate

Coverage must be current and in force for the duration of the project.

Workers’ Compensation & Employers’ Liability

Subcontractors must maintain Workers’ Compensation coverage in accordance with state requirements.

Employers’ Liability minimum limits:

• $1,000,000 each accident

• $1,000,000 each employee (disease)

• $1,000,000 policy limit

  (If you are exempt, documentation may be required.)

Certificate Holder

The certificate holder must be listed as:

KMW Builders, LLC

PO Box 26040

Greensboro, NC 27420

Automobile Liability (If Applicable)

If your work involves the use of vehicles, your COI must indicate one of the following:

• “Any Auto” checked

  OR

• All of the following checked:

  • Owned Autos

  • Hired Autos

  • Non-Owned Autos

• Minimum required limit:

  • $1,000,000 combined single limit

Additional Insured & Endorsements

The COI must state that:

• KMW Builders, LLC is listed as Additional Insured

• Coverage includes Products & Completed Operations

• Coverage is provided on a Primary and Non-Contributory basis

• Waiver of Subrogation is included for:

  • General Liability

  • Workers’ Compensation

Important Notes

• All policy numbers and effective dates must be current and valid

• COIs that do not meet these requirements may delay onboarding or work authorization

• Final COI requirements may vary slightly by project

EXAMPLE COI (Showing Required Coverage & Endorsements)

W9 Form

PROJECT RESOURCES

GETTING PAID

Everything you need to submit invoices and receive payment on time.

HOW TO SUBMIT AN INVOICE

PAY APPS

Pay App Submission Instructions (PDF)